Wonderful Wedding Timeline

Congratulations! You have confirmed with Caswell House and the wedding date is set! Now preparation for the finer details begin. Take a look through our practical wedding timeline for a helping hand on where to start!

Before you’d booked your date, you will have:

  • Set your wedding budget
  • Decided on your approximate guest numbers
  • Thought about your “wedding style”


12+ Months Prior

Choose your Ceremony

Whether you are hoping for a traditional church service, a classic civil ceremony, or a personalised blessing, this should be confirmed alongside your venue booking. This ensures availability for the date and your preferred time-slot, enabling you to have the ideal schedule for your day!


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Dress Desire

You may have your dream dress in mind, or you may feel nervous at the thought of so much choice! But it is never to early to start that search – don’t hesitate to try on those beautiful dresses!

Book your Favourites

Have you been swooning over a florist’s fabulous creations or crushing on a photographer’s incredible imagery? Suppliers get snapped up quickly, so avoid disappointment by contacting your favourites earlier rather than later! Whether you have pages of Pinterest ideas or need a little help and guidance, any wedding professional will be happy to assist you.

Samantha from Pretty Cake explains:
“I always tell my couples that the cake is one of the first things to secure a booking with but probably one of the last things to finalise as it can incorporate so many other things that are going on, like colour schemes, flowers, fabric, stationery!”


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Visit the Open Day!

The Caswell House Open Day is always a hive of activity and excitement. It is the perfect opportunity to not only visit your venue, but to start building your wedding ideas! A selection of our recommended suppliers are in attendance, so it’s the ideal occasion to build on that connection!

Insure the Day

Planning your big day is an exciting time and protecting against the unforeseen with a wedding insurance policy will let you truly relax and enjoy preparations.

6-12 months prior

Save the Date!

A pre-invitation that lets your guests clear their calendars and pencil in the date, save the dates are a useful tool to let your family & friends start their wedding preparations and look at travel arrangements. Especially important for the busy summer season and festive period!

Food, fabulous Food!

You’ve pored over menu options and considered fine dining versus fantastic feasting – now it is time to taste! Released in the Autumn prior to the year of your date, Indulgence Boutique Hospitality invite you to book in a tasting or meeting to discuss all things food. It’s the perfect opportunity to not only try delicious dishes but chat with the chefs and expert team about your ideas and vision.


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Dress your Wedding Tribe

It’s time to shop! Find those super sharp suits and gorgeous gowns for your bridesmaids, ushers and groom.

Light it Up!

Sarah from Oakwood Events explains “Lighting has a big impact on the look and style of a wedding day and can affect decisions about other décor elements – with a dramatic fairy light canopy you might choose smaller centrepieces on the tables, or if there will be coloured paper lanterns they might impact the colours for flowers or favours.” Sarah advises to think seasonal when selecting: “Fairy lights are popular all year round but especially in autumn and winter when their golden, candle-light colour is perfect for creating a warm and intimate atmosphere. Festoon lights are great for spring weddings as they complement bunting and greenery and suit relaxed and rustic wedding styles. In summer when dusk is much later, paper lanterns are fantastic because the texture and colour of the lanterns gives impact throughout the day.”


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Time to entertain!

It may be a 5 piece live spectacular or a distinguished DJ to play all the hits – get booking that enjoyable entertainment!

Delight in Décor

From Pretty Pinterest boards to incredible Instagram feeds, the wedding world is full of inspiration on décor and styling – start compiling a mood board for your big day.

Flower Fun!

It’s time to explore the beautiful blooms! Matthew of Fabulous Flowers says: “I definitely recommend coming in a year before your wedding – this enables you to see the flowers that are in season when you are getting married!” And don’t worry if you are unsure of where to start, Matthew reassures: “We are happy to start from scratch or couples may bring an invitation or swatch of fabric or perhaps a whole Pinterest board! We can use these as a good starting point, but we also love coming up with something unique to make it individual and special for the couple!”


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Decide on a Destination

Natalie Alcraft of Travel Counsellors explains “Honeymoons are bookable 11 months in advance, so it is best to start looking as soon as they are on sale. This way you’ll get the best choice of accommodation and airfare. Booking early will almost certainly mean the lowest price, a small deposit and lots of choice!”.


3-6 months prior

Put a Ring on it

Start the search for those super special wedding rings.

Sip sip horray!

Test your taste-buds and source the tipple for your day.

Let them eat cake!

One of the most delicious times of the planning process – cake tasting! Samantha of The Pretty Cake Company advises “It’s best to taste 3-6 months beforehand. It’s important that you come for a consultation so you can taste the cakes – you need to have confidence that they taste as good as they look! It’s also your opportunity to finalise the design and visualise the final product!”


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Time to Invite

The who, when, and where of your wedding – its time to invite! Louisa of On Cloud Nine Stationery says “Send your invites between 3-6 months before, taking into consideration if your date falls into any seasonal holidays. Include everything your guests needs to know; local accommodation and taxi firms, directions, dress code, gift list and when to RSVP!”

Perfect your Portal

Take the time to log into your exclusive online wedding portal. Running through the details and entering any information you have will help to refresh your plans. It will not only highlight anything outstanding, but also reassure you with how well your plans are going!

1-2 months prior

Get Glam

It’s time to trial that elegant up do or tousled tresses – book your make up & hair trials in and relax in the luxury whilst finding the perfect look for you! Sarah Yeo explains “Come to your trial with a photo of your dress; your hair and make up can then be created to compliment your wedding style.”


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Start the Speeches

Start thinking of those memorable moments and thank you toasts that you want to feature in speeches.

Confirm with Caswell

6 weeks prior to your date your wedding you’ll be invited to Caswell House to finalise all the plans for your big day. From guest arrivals and accommodation to suppliers and styling, this is the ideal occasion to ask any questions of the expert wedding team and feel confident that your day will be just as you have imagined!
Kirsten of Caswell House says “The final details meeting is the perfect opportunity for not only us as a team to get a great understanding of your plans, but for you to get to know your wedding contact and share your vision. This enables you to trust in our team and fully immerse yourself in your day – you need only relax and enjoy!”


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Spot on Seating

You’ll have your guest numbers so it’s time to perfect your seating plan. Organise your guests for the wedding breakfast to ensure smooth seating on the day.

Confirm with the Caterers

Your manager at Indulgence will plan a phone call for a final run through– a chance to communicate any changes and handover the day!

The Perfect Fit

It’s time for those final fittings and piecing it all together – trying your dress with veil and accessories or slick suit with shoes is sure to set your excitement soaring!


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The week of

Pamper & Preen

Immerse yourself in the beauty preparations; why not schedule a couple’s massage to unwind and settle into the wedding excitement!

Décor Drop Off

Schedule with Caswell to drop any decorations into your assigned wedding store.

The Big Day

Relax & enjoy!

Your hard work in planning and preparations have all come together and your wedding team are ready to host the day of your dreams – bask in the wedding buzz and truly enjoy your wonderful wedding day!


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The Caswell House Team x